Users

Actions  | User  | Groups  | Security Profile  | Token Licenses

Attributes

Tab / Table / Section	Attribute	Remarks
User		Tab
	User	Identifies the user. The name or value must be unique for all User records. A Maximo user must be associated with a person record in the People application. If you enter a user name for which no person record exists, Maximo lets you create a person record with the same name when you create the user record. If you choose not to create a person record with the same name as the user name, you make the association with a person in the Person field.
	Status	Read-only field that indicates whether a user's status is active or inactive. If inactive, a user cannot log in to Maximo. You change a user's status with the Change Status action on the Select Action menu.
	Type	The system contains users type 1 - 10. In the USERTYPE domain, the descriptions should be updated to reflect the types of users in the license. The appropriate type should be associated with each user id to ensure license compliance.
User > Login Information		Section
	User Name	Name that the user uses to log in to Maximo. The login user name can be the same as or different from the user ID.
	Is Consultant	Indicates whether the user provides consultancy services for one or more tenants.
	"Set Password" button
User > Personal		Section
	Person	Identifies the person record in the People application. This field is already filled in if you entered a name in the User field that matched an existing person record or if you let Maximo create a new person record when you added the user. You can also use the Detail Menu button to choose an option and retrieve a person ID from the People application (only active persons who are not users will appear in the Select Value dialog box).
	Status	The current status of the person. On inserting a new record, this field defaults to an active status.
	First Name	The first name of the person whose record this is.
	Last Name	The last name of the person whose record this is.
	Supervisor	The name of this person's supervisor.
	Name	A nick name or a friendly name that this person can be identified with.This field is automatically populated when values are entered in the First Name and/or Last Name fields.
	Primary Phone	The primary phone number that is used to contact this person. Use the People application to add or to modify the phone numbers for this person. To display all phone numbers for this person, click the Show/Manage icon to display the Phone Numbers dialog box. You can modify this number directly in the Primary Phone field if it is the only phone number displayed in the Phone Numbers dialog box for this person. The primary phone number may not be deleted unless it is the only phone number.
	Primary E-mail	The primary email address that is used to contact this person. Use the People application to add or to modify the email address for this person. To display all email addresses for this person, click the Show/Manage icon to display the E-mail Addresses dialog box. You can modify this email address directly in the Primary E-mail field if it is the only email address displayed in the E-mail Addresses dialog box for this person. The primary email address may not be deleted unless it is the only email address.
	Workflow Delegate	The delegate for Workflow assignments for this person. If there is a value in this field and if the workflow assignment is received between the Delegate To and Delegate From date, Workflow sends the assignment to the delegate. Enter a value or click Detail Menu to select an option and retrieve a value
	Memo	Enter, as needed, additional information about the user.
	Address	The address of this person.
	City	The city where this person resides.
	State/Province	The state or province where this person resides; can be the two-character code or full spelling.
	ZIP/Postal Code	The zip or postal code of this person.
	Country	The country where this person resides.
User > User Settings		Section
	Default Insert Site	When a user inserts a record, Maximo enters this site in the Site field unless the Site field is determined by some other relationship.
	Storeroom Site for Self-Service Requisitions	When a user enters a material reservation, Maximo enters this site as the storeroom site unless the site is determined by some other relationship.
	Default Storeroom for Self-Service Requisitions	When a user enters a material reservation, Maximo enters this site as the storeroom unless the storeroom is determined by some other relationship. If you specify a default storeroom, you must also enter a site in the Storeroom Site field.
	User Default Application	Specify your preferred default application. If you do not specify an application, either the application specified for your security group or the system default application displays.
	Language	This person's language preference for using Maximo.
	Locale	The date format and the currency format used in the region where this person resides.
	Time Zone	The time zone of this person's location.
	Calendar Type	Calendar Type
	Default Repair Facility	The default repair facility that is assigned to work orders that are inserted by this user.
	Repair Facility Site	The site for the repair facility.
	Use Default Insert Site as a Display Filter	Specifies which records the user sees. If the check box is selected, Maximo displays only the records from the site specified in the Default Insert Site field. If the check box is cleared, Maximo displays all records. Note that even if this check box is selected, a user can still see records for all the sites for which they are authorized by clearing the filter.
	System Account	Specifies whether the user ID can be deleted. If the check box is selected, the user ID is a system account and cannot be deleted. If the check box is cleared, the user ID is not a system account and can be deleted. Maximo has three system users when it is installed (MAXADMIN, MXINTADM, and MAXREG), but you can add others. Maximo requires system users for functions such as chron tasks and self registration.
	Can Access Inactive Sites	Identifies whether this user can use inactive sites in Maximo applications. With this checkbox selected, the user will then be able to access inactive Sites as well as be able to see the Inactive Organization records they create prior to having adding a clearing account and activating the Organization record.
	Password Expiration Date	Read-only field that displays a password expiration date if you specify a password duration using the Security Controls action.
	Use Screen Reader	Indicates whether this user utilizes a screen reader, a device often used by the visually impaired.
	Email format	The email format you want to use for email interaction.
User > Purchasing		Table with "New Row" button. "Mark Row for Delete" icon is available in every row.
User > Purchasing > Details		Section
	Organization	Organization for which you specify a default purchasing GL account.
	GL Account	When a user inserts a purchasing record with a GL account, Maximo uses this default debit GL account unless the GL account defaults from some other relationship. You must specify a GL account for each organization you want the user to have a default puchasing GL account in.
User > Licenses Used		Table
User > Licenses Used > Details		Section
	License Num	License num assigned to this userid
	Product Name	Name of Maximo Product
	License Type	The license type.
	License Description	License Description
	License Status	License Status
Groups		Tab
Groups > Groups		Table with "New Row" and "Select Groups" button. "Mark Row for Delete" icon is available in every row.
Groups > Groups > Details		Section
	Group	Name of security group.
	Default Application	Specify the default application for users of the security group that will display when users log in and a user default application is not specified.
	Independent of Other Groups	Indicates whether the setting on this Group will apply to sites on other non-independent groups and vice-versa.
Security Profile		Tab
	(No label)	User profile hierarchy tree
Token Licenses		Tab
Token Licenses > Token Licenses		Table
	Access type license	The license number of the license that is associated with the user's current access type.
	Product	The product that the license is for.
	License Type	The license type of the license that is associated with the user's current access type.
	Is Addon License	Indicates whether the license is an add-on license.
	Update Date	Update Date

Actions

Action	List / Record Only	Remarks
New User
Save User	Record
Clear Changes	Record
Change Status
Create KPI	Listing
Create Report
Workflow > Route Workflow	Record
Workflow > Stop Workflow	Record
Workflow > View Workflow History	Record
Workflow > View Workflow Assignment	Record
Workflow > View Workflow Map	Record
Workflow > Workflow Help	Record
View History	Record
Database Access	Record
Set Password Hint	Record
Reset E-Signature Key	Record
Set Security Profile
Authorize Group Reassignment	Record
Security Controls
Manage Sessions
Manage Blocked IP Addresses
Change Person	Record
Duplicate User	Record
Delete User	Record
Add to Bookmarks	Record
Run Reports
Cognos Analytics

Dialogs

Set Password

Tab / Table / Section	Attribute	Remarks
	User	Identifies the user. The name or value must be unique for all User records. A Maximo user must be associated with a person record in the People application. If you enter a user name for which no person record exists, Maximo lets you create a person record with the same name when you create the user record. If you choose not to create a person record with the same name as the user name, you make the association with a person in the Person field.
New Password		Section
	Password	Non-persistent field for storing a password that is typed in before it is encrypted and stored in the database.
	Confirm Password	Enter the password again. Maximo compares this entry with the Password field to ensure accuracy.
	View Password	Non-persistent field for storing an automatically generated password before it is encrypted and stored in the database.
	"Generate Password" button
	E-mail Password to User	Indicates whether a new or changed password should be emailed to the user
	Password Should Expire After First Login	Indicates whether to force user to change password at the next login
	"OK" button
	"Cancel" button

Change Passwords

Tab / Table / Section	Attribute	Remarks
	User	Identifies the user whose password you want to change.
Password Hint		Section
	Password Hint Question	Question a user or administrator chooses to have asked to verify user identity. An administrator defines password hint questions by adding values to the PWHINTQUESTION domain in the Domains application.
	Answer	Correct answer to the password hint question.
New Password		Section
	New Password	Password you want to change to.
	Confirm New Password	Enter the password again. Maximo compares this entry with the New Password field to ensure accuracy.
	View Password	Randomly generated password.
	"Generate Password" button
	E-mail Password to User	Indicates whether a new or changed password should be emailed to the user
	Password Should Expire After First Login	Specifies whether to force the user to change their password. If the check box is selected, the user must change the password at login or they will not be able to log in again. If the check box is cleared, the user can retain or change the password.
	Also Change Database Password to This Password	Specifies whether to use the same password for Maximo and database access. If you select the check box, the password values in the Database Password section will be copied from the New Password section. If the check box is cleared the passwords can be the same or different. This field cannot be edited unless the user already has database access.
Database Password		Section
	Database User ID	User name for connecting to the database using a database tool or SQL editor. The database user ID is not related to the Maximo user ID. It may be the same or different unless you chose to synchronize them by selecting check box above. This field is not accessible unless the user already has database access.
	New Database Password	Database password you want to change to.
	Confirm New Database Password	Enter the password again. Maximo compares this entry with the New Database Password field to ensure accuracy.
	"OK" button
	"Cancel" button

Set Password Hint

Tab / Table / Section	Attribute	Remarks
	User	Identifies the user. The name or value must be unique for all User records. A Maximo user must be associated with a person record in the People application. If you enter a user name for which no person record exists, Maximo lets you create a person record with the same name when you create the user record. If you choose not to create a person record with the same name as the user name, you make the association with a person in the Person field.
Password Hint		Section
	Password Hint Question	Question a user or administrator chooses to have asked to verify user identity. An administrator defines password hint questions by adding values to the PWHINTQUESTION domain in the Domains application.
	Answer	Correct answer to the password hint question.
	"OK" button
	"Cancel" button

Database Access

Tab / Table / Section	Attribute	Remarks
	User	User identifier
Database User Information		Section
	Database User ID	User name for connecting to the database using a database tool or SQL editor. The database user ID is not related to the Maximo user ID. They may be the same or different.
	Database Password	Secret word or value to verify the identity of the user.
	Confirm Password	Enter the password again. Maximo compares this entry with the Database Password field to ensure accuracy.
	"Drop Database User" button
Tables		Table with "New Row" button. "Mark Row for Delete" icon is available in every row.
Tables > Details		Section
	Object Name	Name of the Maximo object. Click the Detail Menu button to select an object.
	Entity Name	Name of the table or view.
	Read	Specifies whether the user can view the data in the table or view. If the check box is selected, the user can view the data. If the check box is cleared the user cannot view the data.
	Insert	Specifies whether the user can insert data in the table or view. If the check box is selected, the user can insert data. If the check box is cleared the user cannot insert data.
	Update	Specifies whether the user can update data in the table or view. If the check box is selected, the user can update data. If the check box is cleared the user cannot update data.
	Delete	Specifies whether the user can delete data from the table or view. If the check box is selected, the user can delete data. If the check box is cleared the user cannot delete data.
	"OK" button
	"Cancel" button

Change Status

Tab / Table / Section	Attribute	Remarks
	User	User identifier
	Status	User's current status
	New Status	Status to which you want to change the user. ACTIVE or INACTIVE. Click the dropdown button to select the noncurrent status.
	Memo	Enter additional information regarding the status change, as appropriate.
	Status Date	Read-only field for date and time the status change occurs.
	"OK" button
	"Cancel" button

Change Status

Tab / Table / Section	Attribute	Remarks
	Records Being Updated	Number of users to be affected by this status change
	New Status	Status to which you want to change the user. ACTIVE or INACTIVE. Click the dropdown button to select the noncurrent status.
	Memo	Enter additional information regarding the status change, as appropriate.
	Status Date	Read-only field for date and time the status change occurs.
	"OK" button
	"Cancel" button

View History

Tab / Table / Section	Attribute	Remarks
	User	Identifies the user. The name or value must be unique for all User records. A Maximo user must be associated with a person record in the People application. If you enter a user name for which no person record exists, Maximo lets you create a person record with the same name when you create the user record. If you choose not to create a person record with the same name as the user name, you make the association with a person in the Person field.
Status History		Table with "New Row" button. "Mark Row for Delete" icon is available in every row.
	Change Date	Status Change Date
	Status	Status
	Memo	Memo
	Changed By	Name of user who changed status
	"OK" button

Users Help